Club Rules

Name

1. The Club shall be called WEST END SOCIAL CLUB.

Object

2. The Club shall consist of a President, four Vice-Presidents and members above the age of eighteen years. The object of the club shall be to provide healthy recreation and social intercourse for the inhabitants of West End and district.

Constitution

3. The Club shall be under the management of a Committee comprising 1 President, 4 Vice-Presidents, 1 Treasurer and 12 elected members above the age of 19 years (6 of these 12 to retire annually but they shall be eligible for re-election). The retiring members of the Committee to be replaced annually by ballot. Members nominated to serve on the Committee must have been members of the Club for one full year and their current subscriptions duly paid.
The Committee may, from time to time, fill up any casual vacancy that occurs and may exercise all or any of the powers hereby conferred upon it notwithstanding any such vacancy.
Members nominated to serve on the Committee must be proposed and seconded by members whose current subscriptions must also have been paid.
The President, Vice-Presidents, Treasurer and Accountant shall be elected at the Annual General Meeting.
The Accountant shall audit the accounts before presentation to the Annual General Meeting.

4. The President, Vice-Presidents and Treasurer shall be ex-officio members of the Committee. The Secretary shall convene all meetings, keep minutes of all proceedings, conduct all correspondence and be responsible for the collection of subscriptions and pay over and account to the Treasurer for all moneys received by him on account of the Club.

5. The Committee, of whom 5 shall be a quorum, shall meet monthly and on any other occasion when it is found necessary.
The President or Secretary may call such occasional meetings without requisition, or by either of the foregoing on the written application of any 3 Members of the Committee.

The Committee shall have the power to make Bye-Laws for the general management of the Club and shall decide on all questions relating to the welfare of the Club.

6. The general management of the Club (except as otherwise provided by in these Rules) shall be carried out by the Committee.

7. The Committee shall have power to delegate any of its functions and duties, either temporarily or otherwise, to Sub-Committees constituted from their own body for the discharge of any offices or duties assigned to them but the Committee shall be responsible for all action taken by such Sub-Committee.

8. There shall be an Annual General Meeting of the Club within 3 months of the end of the Financial Year, the day each year to be determined by the Committee who shall cause notice thereof to be posted up in a conspicuous place in the Club at least 2 weeks prior to the Annual General Meeting. A quorum shall be 40 members present.

A report of the condition of the Club with a balance sheet of income and expenditure for the past year, properly vouched and prepared, shall be presented and the result of the ballot for the 6 new members of the management shall be reported. Time shall be allowed for any other business. Any proposals must be in written form and must reach the Secretary at least 10 days prior to the date of the Annual General Meeting.

9. The Committee may call an Extraordinary General Meeting of the Club at any time that they may deem necessary without any requisition and further may call a Special General Meeting on the written requisition of 12 members of the Club whose subscriptions for the time being shall be fully paid up. Such requisition shall state the object or business for which the meeting is to be called and shall be delivered to the Secretary at least 21 days before the date of such meeting.

The Committee shall have due regard to any resolution or recommendation of any Special General Meeting but shall not be bound to give effect to the same if, in its judgement, such action would be injurious to the best interest of the Club. A quorum for any Extraordinary or Special General Meeting shall be 40 members present.

Election of Members

10. A candidate for election must be proposed in writing by one Member and seconded by another (to each of whom he must be personally known) and the name and address of the Candidate, with the names of the Proposer and Seconder must be entered on the application form.

11. Election shall be made by the Committee on their next meeting following the date of the proposal.

12. Honorary membership shall be granted to Members reaching the age of 65 years, provided they have been fully paid members for not less than 10 years – this period to be unbroken, or who have rendered special service to the Club or in any other special circumstance which the Committee may consider worthy of such membership.

Honorary Members shall have equivalent rights to members in all respects.

Rejection of Members

13. Any Candidate who has been rejected, or any Member who has been expelled, may not use the Club until suspension is over.
Subscriptions

14. Each Member shall pay in advance a subscription, the sum of which shall be decided at the Annual General Meeting for the coming year, and he shall not be considered a member until he has made payment.
Subscriptions are due from the beginning of January each year and a member who has not paid his subscription by the 31st January of that year shall be considered in arrears and shall cease to be a Member. No Member in arrears shall be permitted to use the Club and must rejoin to continue membership.

15. A Membership Card shall be given to each person on becoming a Member of the Club. The subscription amount and year will be entered on the Card, and be initialled, when the Member has paid his subscription for that year. The Membership Card must be produced whenever asked for by the Steward, Secretary, President, Vice-President or any other member of the Committee

16. A Member may introduce friends as his guests but no member may introduce more than two at one time. The guest and the Member introducing him shall sign their names in a book kept for the purpose and the member introducing such a guest shall pay a sum approved by the Committee. These conditions shall not apply to the introduction by a Member of his spouse/partner; the admission of who shall be subject to any regulations as may, from time to time, be made by the Committee.

The following may not be admitted as guests:

(i) Former Members who have been expelled.
(ii) Persons who, having been nominated for membership, have been rejected.
(iii) Members under suspension.

Members must accompany guests introduced by them during the period of their stay in the Club. The Committee reserves the right on any special occasion to exclude or limit the number of guests and spouses/partners admitted to the premises.

Children must be under strict supervision at all times and shall not be allowed in the bar area nor shall they be allowed to operate gaming machines.

Forfeiture of Subscriptions

17. Any Member who shall cease to belong to the Club, either by resignation or otherwise, shall forfeit his Subscription, his right in the property and his right to enquire into the affairs of the Club.

18. No drunkenness, bad language or other misconduct shall be permitted on the Club premises. Any Member offending under this rule will be dealt with by the Committee under Rule 20. No purchased, but unconsumed, intoxicating liquor shall be brought on to, or removed from, the Club premises. The only intoxicating liquor to be consumed on Club premises shall be that which has been purchased from the Club bar. Any Member who contravenes this section shall be excluded from the Club. The Steward, Secretary, President,Vice-President or any other member of the Committee shall be empowered to order the withdrawal of any Member offending under any of the heads specified in this Rule, from the Club premises, and such Member shall consider himself suspended and his re-election as a Member shall be at the discretion of the Committee.

19. It is illegal to supply messengers from Members. The supply must be to the Member himself. It is a breach of the intention of the law for a Member to purchase intoxicants at his club and give it to a messenger or relative to take away.

20. The Committee shall have the power to reprimand, suspend or expel any Member who shall infringe Rule 18 or any other Rule or Bye-Law or whose conduct, whether within the Club premises or elsewhere, shall in their opinion render him unfit for membership of the Club; but no Member, unless convicted by a Court of Summary Jurisdiction or other Court, shall be suspended or expelled without first being summoned before the Committee (except as stated in Rule 18) and full opportunity afforded him to explain his conduct. On this occasion the vote of at least two-thirds of the Committee, then present, is required for his suspension or expulsion. Every Member so summoned shall receive at least 3 clear days notice in writing from the Secretary; such notice shall contain a statement of the charge brought against him. A suspended Member shall forfeit all his rights and privileges under these Rules but shall remain liable to pay his subscription during his suspension and, if an Officer or Member of the Committee, he shall vacate such Office or Seat.

General

21. All references, in these Rules, to Members as males shall be taken as also referring to female Members.

22. Any notice under these Rules shall be sufficient if bearing the name of the Secretary and sent by post to the address of the Member

23. All matters relating to the Club, not otherwise provided for by the Rules or Bye-Laws, and all disputes as to the construction, meaning or operation thereof, or any personal differences or disputes between Members shall be under the control, management, direction, disposition and decision of the Committee for the time being.

24. The Club shall not be dissolved without the consent of two-thirds of the Members who may vote with a proxy.

25. No persons under the age of 18 years may be served with intoxicating liquors.

26. The Committee shall always consist of at least two-thirds of Members who currently reside in West End.

27. There shall be 3 trustees of the Club in whom all the property of the Club, other than cash which shall be under the control of the Treasurer, shall be vested to be dealt with by them as the Committee shall from time to time direct by resolution of which an entry in the signed Minutes of the Meeting shall be conclusive evidence. The Trustees shall be appointed by the Committee. The Trustees shall be indemnified against risk and expense out of Club property. The Trustees shall hold office by a resolution of the Committee who may, for any reason which may seem sufficient to the majority of those present and voting at any meeting, remove any Trustee from the office of Trustee.

28. The Trustees of the Club may, when authorised thereto by General Meeting or by the Committee, borrow money for the purpose of the Club and may hold, purchase or take on lease, any land or building and may sell, exchange, mortgage, charge, lease or build upon the land with power to alter and pull down buildings and again re-build.

29. The bar permitted hours shall be the same as General Licensing Hours.

30. A Bar Committee of 5 Members of at least 2 years paid up membership shall be elected by the Members, at the Annual General Meeting, and shall meet monthly and on any occasion when necessary. This Committee shall report to the general Committee their findings and recommendations.

31. Members and guests must be properly dressed at all times – no soiled clothing should be worn. In summer tailored shorts and plain T-shirts are permissible.

32. A copy of these Rules is to be exhibited in the Club.
33. There may be admitted to the Club’s Registered Premises persons other than Members who are guests of Members (see Rule 16) and intoxicating liquor may be sold to such persons of the age of 18 years and over by, or on behalf of, the Club for consumption on the Premises.

34. On not more than 24 occasions per annum, persons attending privately organised functions in the areas provided by the Club for that purpose, may purchase intoxicating liquor on the occasion of that attendance.

Bye-Laws

1. The Club shall be open in accordance with the local Bye-Laws governing licensed premises.

2. The permitted hours for supplying intoxicants shall be as stated in Bye-Law 1. (subject to any alteration in State licensing hours). On Christmas day and Boxing day the Club will not be open for the evening session.

3. Every article supplied to Members or their guests or spouse/partner must be paid for at the time according to the Tariff exposed in the Bar as under no circumstances whatever shall credit be given to, or accounts opened with, Members.

4. All Members shall pay the full cost of repairing or replacing any article or property of the Club that has been damaged, destroyed or lost by them or their guests.

5. No Member shall on any pretence take away, injure or destroy any newspapers, pamphlets, books or other articles that are the property of the Club.

6. No animals (with the exception of guide dogs for the blind) shall be allowed in the Club under any circumstances.

7. All complaints or suggestions shall be made in writing to the Secretary and must be signed in full by the Member(s) making them.

8. Every Member shall have a copy of the Rules and Bye-Laws and he shall communicate to the Secretary any change in his address.

9. The first copy of Rules and Bye-Laws will be supplied gratis. Any Member losing this copy will be charged a fee (the amount to be set by the Committee) for a new copy.

10. Any Member introducing a guest and not signing the appropriate book renders himself liable to be reprimanded.

Snooker and Billiards

1. Members wishing to play must write their names on the blackboard in the Snooker Room and can claim a table in the order in which their names appear provided they remain on Club premises. No Member while playing may put down, or cause his name to be put down, for another game.

2. Any Member cutting the cloth or injuring the table, cues or balls will be held responsible for the cost of repairing the same.

3. No Member shall throw money on the snooker/billiard tables or sit upon the cushions or place pipes, cigars or cigarettes or allow tobacco ash to fall on any part of the snooker/billiard tables. It is also requested that Members replace the cues in the stand on the termination of the game.

4. No food to be consumed in the snooker/billiard rooms.